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What Size Conference Table Do I Need?

What Size Conference Table Do I Need?

In today's business world, where collaboration, discussion, and decision-making form the bedrock of innovation and success, the conference room stands out as a vital space within an organisation. Whether you're hosting a strategic planning session, a client presentation, a team-building workshop, or a regular departmental meeting, the conference table around which everyone sits can make a significant difference.

The size and shape of this table can influence how conversations flow, how ideas are shared, and how comfortable participants feel during prolonged discussions. So, how does one determine the ideal size of a conference table that serves its purpose while complementing the room's aesthetics and functionality? Let's delve into the factors that can guide this important decision.

Why Are Conference Room Tables Important?

Conference room tables play an essential and multifaceted role in the modern business environment. The right conference table enhances the functionality of the space. It determines how many people can sit comfortably, how well they can see and interact with each other, and how effectively technology and materials can be integrated into the meeting.

The table may also need to adapt to various meeting types, from brainstorming sessions that require ample space to spread out documents, to formal board meetings where the arrangement signifies hierarchy and protocol.

In essence, the conference table is not just a piece of furniture. It is a reflection of corporate identity, a facilitator of communication, and a critical tool in fostering effective and productive meetings. Its importance, therefore, cannot be understated in the design and functionality of a professional space.

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How To Calculate The Perfect Table Size for Your Room

Measure The Dimensions Of Your Room

Begin by getting a clear idea of the room's size. This not only includes the length and width but also any architectural features like columns, recesses, or protrusions that might impact table placement.

Decide on the Number of People You Need to Seat

Based on your measurements use the table below as a good starting point to find the closest match. The width of your chairs will contribute to the number of people you can fit around the table, as well as whether you want to position chairs at both ends of the table.

These dimensions are based on rectangular or boat-shaped tables.

Number Of People
Minimum Table Size (width x depth)
Minimum Room Size (length x width)
4 - 6
1800 x 1000 mm
4200 x 3400mm
6 - 8
2500 x 1200 mm
4900 x 3600mm
8 - 10
3000 x 1200 mm
5400 x 3600mm
10 - 12
3500 x 1200 mm
5900 x 3600mm
12 - 14
4500 x 1200 mm
6900 x 3600mm
14 - 16
5000 x 1200 mm
7400 x 3600mm

As always, here at Southern Office Furniture, our friendly and experienced staff are on hand to help and advise you on the best solution for your individual space, so please call us with any queries you may have about your table dimension options.

Other Considerations When Choosing A Conference Table Size

Size Of The Room

Beyond the obvious consideration of ensuring the table fits, understanding the room's dimensions can determine how the space feels once the table is in place. An oversized table in a compact room can make the area feel congested and restrict movement, while a small table in a vast room might make interactions feel distant and impersonal. It's vital to strike a balance, ensuring that there's adequate space for attendees to move freely while also creating a sense of intimacy for effective discussions.

Size Of The Chairs

Often overlooked, the size and design of the conference chairs you have can greatly influence the total space requirements. Larger, plush chairs might offer more comfort, but they also demand more room, both in terms of table clearance and spacing between each chair. It's essential to factor in chair dimensions to ensure that attendees don't feel cramped or crowded during meetings.

How Close You Want The Chairs To Be

Different meetings have different dynamics. While a brainstorming session might benefit from a more intimate setting with chairs close together, a formal board meeting might necessitate more personal space for each participant. Considering the nature of the meetings and the desired interpersonal dynamics can help dictate optimal chair placement.

What Shape of Boardroom Table Will Fit Into My Room?

When it comes to boardroom tables, we advise allowing a minimum walkway of 1200mm on each side of the table. This ensures that, even with chairs pushed under the table, individuals can still comfortably navigate around the table.

Oval Conference Tables

Its elongated form supports longer meetings by providing more surface space for each participant, accommodating laptops, documents, and personal items comfortably. The absence of corners ensures ease of movement around the table, while its symmetry sets a formal yet approachable tone, perfect for both executive decisions and team huddles.

Square/Rectangular Conference Tables

While square and compact conference tables work best for smaller groups, ensuring everyone is within easy conversational distance, rectangular tables can accommodate larger teams. The clear, straight sightlines they provide make them particularly advantageous for presentations, workshops, and seminars where the focus is directed towards a speaker or a projection.

Boat Conference Tables

Inspired by the gentle curves of a boat's hull, this design is as functional as it is stylish. The broader centre provides ample space for placing shared materials or tech devices, ensuring that they're within everyone's reach. The tapered ends allow participants to maintain eye contact, facilitating better interpersonal communication. Its sophisticated profile can elevate the ambiance of any boardroom, making discussions feel both important and intimate.

D-End Conference Tables

A harmonious blend of the linear and the curved, the D end table offers a distinct aesthetic that stands out. The presenter, when placed at the semi-circular end, becomes the natural focal point, making this shape particularly suited for lectures or presentations. Meanwhile, the straight edges provide ample workspace for attendees, making it versatile for various meeting types.

Circular Conference Tables

In the context of a meeting room, a circular table acts as a great equaliser. It ensures that all participants, regardless of rank or title, have an equal view of everyone else, fostering a collaborative and democratic environment. Without a designated head, it naturally minimises power dynamics, making it ideal for free-form discussions and brainstorming sessions where every voice is valued.

Understanding the Purpose of Your Conference Room

Each organisation, depending on its industry, culture, and nature of business, will have varied needs for its conference space. As such, understanding these needs can be instrumental in deciding the size and shape of your conference table.

Meetings and Presentations

The bread and butter of corporate activities often revolve around regular meetings and presentations. In such setups, the emphasis is on visibility and audibility. Everyone needs a clear view of the presenter, the projection screen, or other presentation tools. 

The table should not only accommodate participants but also provide enough space for laptops, tablets, notepads, and other essential materials. For such requirements, certain shapes, like rectangular or oval tables, might offer the most versatile solutions. They facilitate linear seating arrangements, ensuring that all attendees have an unobstructed view.

Collaborative Workspaces

Modern work culture is progressively leaning towards collaboration and teamwork. As a result, conference rooms are often transformed into dynamic spaces where teams brainstorm, sketch, prototype, or even engage in workshop activities. 

Here, the table serves as a hub of creativity, necessitating space to spread out materials, engage in group tasks, and move around freely. Circular or boat-shaped tables can be particularly beneficial, offering more central space for shared materials and fostering a sense of unity among team members.

Formal Board Meetings

While collaboration is key, there are occasions that call for formality and structure, such as shareholder meetings or executive discussions. In these settings, the table's role is twofold: it must convey a sense of gravitas and decorum while ensuring that participants can engage in discussions comfortably. 

Space becomes crucial in such settings, with larger groups requiring more expansive tables. Shapes like the oval or boat can be preferred, promoting a sense of inclusivity, ensuring that everyone is seen and heard without obstruction.

Multimedia Requirements

In the digital age, multimedia elements have become integral to meetings and presentations. Whether it's video conferencing tools, projectors, or large display monitors, the modern conference room is often tech-laden. 

It's essential to factor in these elements when choosing a table. Does it provide easy access to power outlets? Are there provisions for cable management? Can all attendees view the screens without straining? Rectangular tables or those with integrated tech solutions can be particularly advantageous in such scenarios, ensuring that technology complements rather than hinders the meeting process.

Browse Our Conference Tables at Southern Office Furniture

At Southern Office Furniture, we are committed to helping you find the perfect conference table that embodies your company's style and promotes effective communication. We take pride in our exceptional quality, custom solutions, and comprehensive, stress-free delivery and installation services across the UK mainland.


What’s The Standard Height Of A Conference Table?

The standard height for most conference tables ranges between 715mm and 800mm. This height is designed to comfortably accommodate typical office chairs and ensure an ergonomic setting for extended periods of sitting. It's essential that the table height aligns with the height of the chairs used, promoting proper posture and reducing the risk of discomfort during prolonged meetings.

How Wide Is A Conference Table?

Conference table widths can vary significantly based on their design and intended use. Typically, widths range from 2500mm to 5000 mm.

Does A Boat-Shaped Conference Table Fit More People Than A
Rectangular One?

The boat-shaped conference table is characterised by its curved sides and wider centre. Its unique shape can offer more seating space along its curved middle compared to a strictly linear rectangular table of similar dimensions. However, the actual seating capacity also depends on the table's overall size and the allocated space per person. While boat-shaped designs might accommodate more people due to their wider centre, it's essential to consider the comfort and space needs of attendees, ensuring each person has adequate room to work and interact.

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