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We wish to advise that we are closed over the Christmas & The New Year period from 24th December 2019 until 2nd January 2020
Any enquiries received during this time period will be answered promptly when we return
Best Wishes from all at Southern Office Furniture

More productive meetings

Why is it that so many meetings turn out to be a complete waste of time? Meetings are supposed to be an opportunity to get things organised, but often they become the complete opposite – which is a frustrating experience for attendees who have a hundred and one other things to do.

Here are a few ideas to make your meetings more productive.

It is all well and good setting a time for the start of the meeting, but how many times have your meetings started late because people have arrived late? It's unfair to the people who arrive on time, and you will have less time to cover important topics. Make sure everyone knows when the meeting is taking place, and make a habit of starting meetings on time every time.

Another way to ensure you start on time is to sort out all technical issues in advance. There is nothing more frustrating than being all ready to go and then finding that you can't find the PowerPoint presentation, the projector does not work or the sound on the TV isn't working. Sort these things out in advance and save time.

Every meeting should have someone in charge, and that someone could be you. The job of this person is to be the facilitator who can prevent the meeting going off track and ensure all the topics are covered. This can help to prevent the meeting drifting off into other irrelevant topics.

The single biggest productivity drainer is failing to plan your agenda properly. Then when people make the effort to turn up, the meeting meanders from one point to another with no set programme.

Every meeting benefits from a sense of direction. Plan your meeting carefully in advance, and inform participants about what will be covered so they can prepare. Let them know what type of meeting it will be, and give them the opportunity to prepare questions in advance.

Is it really worth having a meeting at all? This is something you should seriously ask yourself. Perhaps it is simply not needed. Seriously consider not having the meeting in the first place, because this may turn out to be the best option.

The single biggest productivity drainer is failing to plan your agenda properly. Then when people make the effort to turn up, the meeting meanders from one point to another with no set programme.

Every meeting benefits from a sense of direction. Plan your meeting carefully in advance, and inform participants about what will be covered so they can prepare. Let them know what type of meeting it will be, and give them the opportunity to prepare questions in advance.

Inviting too many people takes up space in the meeting room without need. If there is no reason for people to be there, make sure you leave them out. Only invite the important people so you can hold smaller and more flexible meetings.

Try to make meetings interesting. People tend to switch off in long, boring meetings, and they end up taking a lot less out of it. Try to avoid boring lectures and presentations, and liven it up to make it more memorable.

 

Inviting too many people takes up space in the meeting room without need. If there is no reason for people to be there, make sure you leave them out. Only invite the important people so you can hold smaller and more flexible meetings.

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Southern Office Furniture specialise in supplying office and meeting room furniture to businesses nationwide. If you’re looking to re-energise your office or meeting space Southern Office Furniture offer a range of solutions to fit your objectives and budget.


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